This is especially true in the case of a law firm since there are so many more things to add to the To-Do list, like notifying everybody (the courts, the bar, and the clients) about your move, making sure all the files reach the new destination, and avoiding damaging any equipment.

But, if that time has come for your law firm, it’s best to be prepared and take it one step at a time. We also compiled a list of best practices to ensure everything goes according to plan. 

Being Organized is the Key

Any successful lawyer knows that organization is a powerful skill in your personal and professional life. So, it’s only natural that the same applies to a successful office move, especially when talking about relocating a law firm. 

To make sure everything reaches the new location and that the move goes smoothly, start making lists, keep folders, and be an organizational stickler way before the movers reach your door. 

It also helps to have a pre-move checklist and a moving-day checklist to keep everything under control. Your pre-move checklist needs to cover everything from the moment you find out the movement is going to happen to the day of the movement, and it should include things like:

• Creating a moving team and delegating clear tasks to each member;
• Tag all the items and furniture pieces that will go with you to the new location;
• Create a sheet of the tagged items and decide where they’ll go in the new office;
• Design a few guidelines regarding the proper methods of packing various things in the office;

Besides the things that need to be moved, you can also take advantage of the situation and implement a few changes that will make the relocation a lot easier. For instance, if you convince everyone in the firm to make the move to the cloud, it will be a lot easier to move files and data without any risk of damage.

Hire A Vetted Mover

Hiring the right mover for your law firm must be at the top of your pre-move To-Do list since there are so many things to consider. 

First, you have to research the market and find companies with good reviews and recommendations from former customers. This way, you can create a list of the top five movers with a good track record and who are trusted by others in the industry.

Once you have a top-five list, check each company’s insurance and ensure they offer the services you need, such as packing and unpacking, storage, and vehicle transport.

Last but not least, get quotes from the companies that suit your needs to compare rates and services. As a relocating law firm, you should be able to easily get a quote from a company like 9Kilo Moving, regardless of any special needs you may have. 

Notify the Interested Parties

You shouldn’t wait for the move to be completed and everything settled at the new office to start sending out notifications. That’s because, with the chaos of the move, it’s fairly easy to forget about sending out notifications, and this can have negative consequences on the entire firm. 

One way to make sure everyone receives notice of your move is to schedule the emails ahead of time. Just make sure your email list includes all of your clients (former and existing), banks, insurance companies, bar associations, local courts, and anyone who may be interested in knowing your new address and phone numbers.

This way, you can activate the task and let it run in the background while you pursue other problems. 

Key Takeaway

While being organized is the key to a successful move, being flexible is the foundation of a well-executed plan. This means that you need to be prepared for thighs to go haywire, like delays, damaged items, and increased costs.